How to Submit a Reproduction Request

To ask for copies from a collection in the Kennesaw State University Archives, researchers may use the Service Request Form or telephone the Archives at (470) 578-6289. In addition to indicating a preferred method of delivery, users must also include format-specific information for audio-visual recordings, images, documents, and digital files.


The Archives has several audio-visual formats in its collections, including film, Umatic, VHS, Beta, mini-DV, compact discs, DVDs, and Hi-8, as well as reel-to-reel, audiocassettes, microcassettes, and digital audio tape. Reproductions will only be delivered in digital format. The Archives does not create analog copies of audio-visual materials (i.e. the Archives will not create an audiocassette copy of an original microcassette or compact disc).

Because the Archives does not have the equipment to view and record all of the audio-visual formats represented in its collections, it may be necessary to send items to an off-site vendor for reproductions. Therefore, researchers should allow extra time for audio-visual copy requests.

The default reproduction formats are mp3 or WAV for audio materials and mp4 for video recordings.


The Archives contains images in a variety of formats across collections. These include color and black and white photographs, photographic negatives, slides, and digital images, as well as prints, architectural drawings, and illustrations.

When requesting copies of images, users must supply the following information:

  • Format (e.g. photographic reproduction, JPG, TIF, etc.) For scans, the default is JPG.
  • Size, if applicable. (e.g. 5"x7", 8"x10", etc.)
  • Resolution, if applicable. (The default is 300 ppi, 24-bit color)


The majority of the collections held by the Archives are in paper format. When requesting reproductions of paper documents, researchers must specify whether they require a photocopy or scan. For photocopies, the default is letter-size paper. For scans, the default format is PDF.

Digital Files

An increasing number of items across collections are in digital format (Materials created using a computer, operating system, and software that are saved as electronic files). Examples of digital files are word processing documents, spreadsheets, slide presentations, images, and sound and video recordings. These files are saved on diverse media formats, such as 5.25" and 3.5" diskettes; compact discs and DVDs; zip, USB, and external drives; and digital audio tape (DAT).

For reproductions of common electronic files, the default formats are:

  • Documents: PDF
  • Images: JPG
  • Sound recordings: mp3 or WAV
  • Video recordings: mp4