Access Policies

Equitable Access to Collections

In accordance with legal requirements, professional standards, institutional policies, and donor agreements, the Kennesaw State University Archives provides open and equitable access to the collections under its care without discrimination.

Access to Unprocessed Collections

The KSU Archives does not permit access to unprocessed collections unless the request is made by the person or department responsible for creating the collection The Archives staff may make exceptions on a case-by-case basis.

Access to unprocessed collections may be restricted in order to maintain physical and intellectual control. Researchers wishing to access unprocessed collections should contact the Director of the Archives to initiate the review process. Requests should cite specific research topics. The Archives staff will not consider requests made on behalf of a researcher by a third party.

Access to People with Disabilities

Researchers with special needs that affect their use of Archives collections should contact staff in advance of their visit. Archivists may need additional time to prepare appropriate access copies or to supply adaptive technologies. The Archives makes every effort to accommodate user requests and needs.

Access to Private and Confidential Information

Archivists do their best to identify access to private and confidential information held in the collections under its care and to restrict access to it. There may be instances in which records containing this type of information are made available to users solely for research purposes. The user must agree not to disclose, make public, or publish in any format confidential information discovered while using the collections of the Kennesaw State University Archives.

Private information, or personally identifiable information (PII), is herein defined as information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Confidential information is herein defined as information that an individual has disclosed in a relationship of trust and with the expectation that it will not be divulged to others without permission in ways that are inconsistent with the understanding of the original disclosure.

Access to Items in Poor Condition

Archivists reserve the right to restrict access to items in poor physical condition. Researchers may be offered the option of viewing reproductions of fragile or damaged items.